The Town Clerk’s Office provides the following services:
Chief Election Official
Oversees polling places, election officers and the general conduct of all elections.
Directs preparations of ballots, polling places, voting equipment, voting lists, administers campaign finance laws, certifies nomination papers and initiative petitions, and serves on the Board of Registrars.
Supervises voter registration and absentee ballots and prepares, records, and reports official election results to the Secretary of State of the Commonwealth.
Conducts the annual town census, prepares the street list of residents and school list, and furnishes the resident list to the Office of the Jury Commissioner.
Recording Officer
Records and certifies all official actions of the Town, including Town meeting legislation and appropriations, Planning and Zoning Board decisions, signs all notes for borrowing, records State tax liens and keeps the Town Seal.
Registrar of Vital Statistics
Registers all vital events occurring within the community and those events occurring elsewhere to local residents.
Records and preserves original birth, marriage, and death records providing the basis for the Commonwealth central vital registration system.
Public Records Officer
Administers the oath of office to all elected and appointed members of the local committees and boards and ensures that all elected and appointed officials are informed in writing of the State’s Open Meeting and Conflict of Interest Laws. Posts all meetings of government bodies.
Provides access to public records in compliance with State Public Records Law and corresponding recommendations. Provides certified copies of vital records and conducts or assists with genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.
Maintains records of adopted municipal codes, local bylaws, oaths of office, resignations and appointments, petitions, publications, budgets, meeting minutes, and financial statements.
Submits bylaws and zoning ordinances to the Attorney General for approval.
Licensing Officer
Issues State licenses and permits, including marriage licenses, hunting, fishing and trapping licenses, and permits for raffles and bazaars.
Issues local licenses, permits, and certain certificates as mandated by statute or bylaw, including burial permits, business certificates, dog licenses, and fuel storage permits.
Public Information Officer
Responds to inquiries from the general public, frequently serving as facilitator and assisting in a fair and impartial manner to all.
Often considered the core of local government, the Town Clerk’s Office serves as the central information point for local residents and citizens at large.
Additional Services
Qualifying Notaries Public and Justices of the Peace – Both the Town Clerk and the Assistant Town Clerk are Governor- Appointed Commissioners to Qualify Public Officers. This service is performed by appointment only to ensure that both Commissioners are available to witness and sign the forms. Please call 413-267-4115 to make an appointment.
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